UCC Committee Meeting Minutes 2018-10-24

Meeting Opened: 1.10pm

Meeting Closed:

Attendance:

  • [FVP] Felix von Perger [President]
  • [THA] Tom Hill Almeida [Vice President]
  • [042] William Hazelnutt [Secretary]
  • [GIR] Caira Bayman [Fresher Rep]
  • [CHB] Alden Bong [OCM]
  • [LCY] Chien Yi Lo [OCM]
  • [MPT] James Arcus [OCM]

Present:

Late:

Apologies:

  • [CFE] Zack Wong [Treasurer]

Absent:

Mentioned:

========================================

Confirmation of minutes from 2018-10-17

  • Minutes are confirmed.

Committee Reports

President's Report

  • Ouch. ("ha I'm not secretary any more").

  • Sock meeting had food. Felix is flexing.

Vice President's Report

  • Now the most overpowered ocm that ever existed.
  • Egotistical rant about his streamlined process to the top (haha I just rocked up and got sec).

Secretary's Report

  • Nothing to report.

Treasurer's Report

  • Absent

Fresher Rep's Report

  • Freshers are alive and breathing (not confirmed).
  • Confirmed that the freshers "we care about" are alive and breathing.
  • Drink's run. Zack Back attack.

OCM Reports

  • [CHB] Discovered that we own the Oculus Rift in the machine room, we should put that to use.
    • Felix knew we had an oculus. It's only a devkit. It does include the VR headset.
    • NPT: "Committees are fun."

Machine Technical Reports

Servers

  • [THA] isn't on wheel sad reaccs only.
  • [FVP]: Servers are Serving. There's a mysterious machine called gumball that's affecting the email DNS problem due to a misconfiguration.

Network

  • To resolve the DNS we need to meet with Kelvin and guild. $10 says nothing will get done.
  • Have we gone through certificates for wifi?
  • It's written but hasn't been sent yet.
  • Push people subscribing to a certain mailing list.
  • The certifcate for wifi has issues with CA certificate - [THA]'s looking into it.

Desktops

  • Keyboards have been acting up during starcraft for CY - corey doras. It's a lit keyboard.
  • Tom noticed there's issues with either the display port or gpu in cobra - using software rendering.
  • Beanie bro left 1.23pm

Misc.

  • Nothing to report.

New equipment

  • Are Committe members equipment?
  • M i n i o n s.
  • Committee members are equipment. Also snaccs.
  • Motion to call secretary minion passes for the remainder of the meeting.

Drinks and Snacks

  • [042] forgot to get a reciept.
  • $162.18 for snacccccs. Motion to reimburse and give them snack money $5.
  • Motion passes.
  • Regulation checking ensues.

External Entities

Mail

  • [042] checked the mail.

Guild/SOC

  • Mega SOC meat - ing. Steaks were high.
  • Hasn't been a soc meeting since then.
  • Guild is a pain.
  • Before O Day is next meeting.
  • Guild finance was fine with everything

Other Affairs

Events

Uncharity Vigil

- Early Feb. People want advertsisng before the summer break. We need a provision sub committee and reps as soon as possible - most of the reps will be away but james and alden are keen beans. 
- Cameron hall is a charity case. We needa organise just eventy things - could literally be an email and some chill but honestly with the state cameron hall meetings go there'll be tears at least once.
- Volunteers aren't a thing.
  • 30 second recess.

Vive Nights[Cancelled]

Artemis LAN

- Nothing happened.

Cameron Hall-oween

- Everything approved.
- [LCY]: "The ball is no longer in our park".
- Jasmine Sullivan loves a good event plug.

44th Anniversary Dinner (2018-10-20)

- Wait til Zack shows up before getting information. Alden is a good salesman.
- Felix wants common sense details. E.g. Buyer name, amount, payent method, pickup time.

Action Items from 2018-10-17

  • Committee: Write draft group admission/application guidelines.

    • Jasmine Sullivan Left 1.48pm
    • Zack was apparently pretty keen. Assuming he's not doing high performance computing.

  • [CFE] Implement committee handover documentation archive.

    • Zac was setting up the technical side of the committee handover - we control cameron hall. We need an area where we can put everything for handover and as a general archive.

  • [CFE] Continue writing camp network documentation.

    • Camp has already been booked. Does anyone want to look at venues for camp? Aldin and felix will research.
    • We will need to communicate wirh unigames for research about the camp.
    • We don't want next year's committee involved with camp.
      • NOTE: This is due to our lack of faith that they would be able to get everything done - it's not a job we feel we should pass on and it's our responsibility to make the changeover as smooth as possible.

  • [CFE] Make sure Charity Vigil financial matters are resolved.

  • [FVP] Find suitable USB-C chargers to purchase. [Not Done]
  • [FVP] Investigate options for new monitors. [Not Done]
  • [FVP] Add [TBB] and [DIE] to door. [Probably not done]
  • [CHB] Facilitate discussions about machine room renovations. ongoing
  • [THA] Print spec cards for machines. [Almost done]
  • [THA] Figure out how to best install/fix Steam on Linux desktops. ongoing
  • [THA] Send email to tech@ and order power supply for Cichlid. [probably not done I was eating lasagna]

General Business

  • Jas makes good points - there're clear issues with the consitution
    • firstly interpretation (committee members cannot be held accountable for their actions through the constitution as they are fit to interpret it however they please)
    • and also its bits of history left in (e.g. 1975).
  • Transition Period is 1st July 2019.
  • Tom will take first look at consitution. Then will run it past Jas and [042], then we'll approve it at the AGM.
  • People like tampons. Club will keep a box potentially. No condoms.
  • If we provide resources to people we need to make sure they're not abused. Teatowels and cups will go missing. Paper towels are going to be too high a cost. I just want coffee from the vending machine but I always forget my keep cup.
  • Uncharity vigil reps - MPT and CHB.

Meeting closed at: 2.05pm

Current Action Items

  • Committee: Write draft group admission/application guidelines.
  • [CFE] Implement committee handover documentation archive.
  • [CFE] Continue writing camp network documentation.
  • [CFE] Make sure Charity Vigil financial matters are resolved.
  • [FVP] Find suitable USB-C chargers to purchase.
  • [FVP] Investigate options for new monitors.
  • [FVP] Add [TBB] and [DIE] to door.
  • [CHB] Facilitate discussions about machine room renovations.
  • [THA] Print spec cards for machines.
  • [THA] Figure out how to best install/fix Steam on Linux desktops.
  • [THA] Send email to tech@ and order power supply for Cichlid.

Minutes uploaded by [???] at 17:20 on 2018-10-24