UCC Committee Meeting Minutes 2019-01-30

Attendance:

Present:

  • President [FVP] Felix
  • Secretary [042] Will
  • Treasurer [CFE] Zack
  • OCM [CHB] Alden
  • OCM [LCY] CY
  • Fresher Rep [GIR] Ciara

Late:

  • OCM [MTP] James

Apologies:

  • VP [THA] TOm

Absent:

Mentioned:

========================================

  • Meeting opened 1815

Confirmation of minutes from 2019-01-16

  • Minutes confirmed

Committee Reports

President's Report

  • Donated an 8m tape measure
  • Been busy with memberdb, haven't had time to do much else
    • Anyone who wants to make a secure case for the square POS stuff is welcome to do so
  • Calender added to Room
  • Will be absent from 5/2 to 21/2

Vice President's Report

Secretary's Report

  • Tshirts are going smoothly but slowly

Treasurer's Report

Accounts: - Guild: $3371.09 - Mastercard: $22.32 - Cheque: $4640.40 - Subject to change - correct at time of writing

Fresher Rep's Report

  • Trees are expensive (Around $50)
  • Succulents are viable ($2-5 each)
  • Bushes are questionable (Growth can be uncontrollable)

OCM Reports

  • [MTP] Uncharity vigil is going smoothly.
    • Square needs tested and games need to be set up
  • Logo stickers still underway
  • Researching open-source asset management systems for UCC Library
  • [LCY] Stickers ordered and paid for
  • [CHB] UniSFA is still interested in movie nights
    • Loft may be booked

Machine Technical Reports

Servers

  • Loveday has been BIOS upgraded, and the 10 gig card hasn't crashed yet

Network

Desktops

Misc.

  • Wheel meeting, Monday 28th January 2019
    • Was three hours indeed

      - Good Attendance (15-20 people)

New equipment

  • 8 meter tape measure
  • Square reader and Nexus 5X are now in the machine room
  • A2 Calendar
  • New 10gig card, 3 total

Drinks and Snacks

  • [LCY] and [TBB] filled snack machine

External Entities

Mail

  • Hasn't been checked

Guild/SOC

  • Tenancy agreement. Sign. Now.
    • Or not. [THA] is missing and Tenancy doesn't really mind anyway.
  • REDACTED

Other Affairs

Events

Busybee - 2019-01-19

  • [CHB] Circular: Motion to budget $7 per person up to a maximum of 12 people for pizza.
    • Passed 6 For, 0 Against, 0 Abstaining
  • Thanks for attending: [NTU], [FVP], [CFE], [TPG], [CHB], [LDT]
  • Missing in action (registered, no apologies): [LCY]
  • No response to registration, no apologies: [DJF], [JDN]
  • To contact, [LCY]

Uncharity Vigil - [CHB], [MPT]

  • Subcomittee needs to make final decision - will be approved by circular most likely
  • No issues with Pizza as long as UCC is not losing money. Reliance on discount
  • [GIR] and [FVP] to help with unchairty vigil

O-Day

  • [CFE] Can help set up, but not will not be able to help run stall
  • [CFE] is currently working on member db
  • [FVP] Will arrive the day before
  • [042] Will attempt to ensure o-day stall runs smoothly
  • Buy beat saber
  • [CHB] Motions to budget $30 for beat saber
  • [042] Seconded
  • Motion Passes 7-0-0

Tech talks

  • Sam Spencer [CHZ] and others are coming to Perth 5-12th May 2019, would be keen to do a talk at UWA / UCC
    • 1-2 hour session, about business and startups, with Q&A
    • "Working for a startup"?
    • Could potentially sponsor pizzas / drinks etc. to help generate interest

Action Items from 2019-01-16

  • [MPT] [042] VR Sign for O-day Vive
    • Not Done
  • [042] Will get plant poster
    • Not Done
  • [GIR] Will research pot plants
    • Done
  • [FVP] Roster and organise for O-Day
    • Done
  • [MPT] Schedule tech talks
    • Done/Ongoing
  • [CHB] Look into movie nights with UniSFA
    • Ongoing
  • [FVP] Decide which USB-C hubs to buy
    • Ongoing
  • [MPT] 3D printer workshops.
    • Ongoing
  • [MPT] To annoy people until they do things for Uncharity Vigil.
    • Ongoing/Done
  • [MPT] Schedule tech talks
    • Not Done
  • [MPT] Contact [GOZ] about Learn2Linux
    • Not Done
  • [MPT] Organise UCC logo stickers
    • Ongoing
  • [CHB] Fresher guide
    • Ongoing
  • [CHB] Write quiz night handover
    • Ongoing (after fresher guide)
  • [LCY] Post door poster to discord.
    • Not done
  • [LCY] Write email to Jack Spagnuolo about clubroom renovation
    • Ongoing
  • [LCY] Organise production of membership stickers
    • Ongoing
  • [CHB][THA][LCY] Write new group application guidelines
    • Ongoing
  • [FVP] Deal with Suns
    • Email sent
  • [042] Organise T-shirts & logo designs
    • In progress
  • [CFE] Decide which benchtop power supply to buy
    • Ongoing
  • [COMMITTEE] Deal with door
    • Ongoing

General Business

  • [NTU]: Spare wheel or two for https://www.jkhopkins.com.au/shop/seating/typist-chairs/sailor-chair/ ? glue old one on?
  • [NTU]: Replace machine room 19" rack with wider shelving? If we have a spare rack, offer it on the UCC list or elsewhere, or e-waste it. Keep mackerel's rack
  • [FVP] We need to decide what to do with 2 server racks, and do it ASAP
    • Offer to club members first
  • Proposed wheel additions:
    • [MPT] James Arcus
      • Left Common room 2000
      • Nominated for Wheel
      • No issues
      • [FVP] Motions to endorse wheel's decison
      • [042] Seconded
      • Motion Passes 6-0-1
    • [CHB] Alden Bong
      • Left meeting at 2002
      • Nominated for Wheel
      • No issues
      • [FVP] Motions to endorse wheel's nomination
      • 5-0-2
    • [THA] Tom Hill Almeida, pending arrival back in Perth
  • Review membership prices for 2019 (incl. club accounts)

Meeting closed at 2004

Current Action Items

  • [FVP] Roster and organisation for O-Day sent to [042]
  • [FVP] Decide which USB-C hubs to buy
  • [FVP] To contact [DJN] and [JDN] about staying on door
  • [FVP] Deal with suns
  • [MPT] 3D printer workshops.
  • [MPT] Schedule tech talks
  • [MTP] Make phone case for square reader/Nexus 5X
  • [MPT] Contact [GOZ] about Learn2Linux
  • [MPT] Organise UCC logo stickers
  • [LCY] Post door poster to discord.
  • [LCY] Write email to Jack Spagnuolo about clubroom renovation
  • [LCY] Organise production of membership stickers
  • [CHB][THA][LCY] Write new group application guidelines
  • [CHB] Look into movie nights with UniSFA
  • [CHB] Send email about server racks
  • [042][MPT] VR Sign for O-day Vive
  • [042] Organise T-shirts & logo designs
  • [042] Plant poster
  • [042] Manage O-Day progression
  • [CFE] [042] O-Day Tech Stuff
  • [CFE] Decide which benchtop power supply to buy
  • [CFE] Update wiki about adding members
  • [COMMITTEE] Deal with door

Minutes uploaded by [042] at 20:04 on 2019-01-30