UCC Committee Meeting Minutes 2019-01-16

Attendance:

Present:

  • [FVP] President: Felix
  • [042] Secretary: William
  • [CFE] Treasurer: Zack
  • [LCY] OCM: C.Y.
  • [CHB] OCM: Alden
  • [MTP] OCM: James
  • [GIR] Fresher Rep: Ciara

Late:

Apologies:

  • [THA] VP: Tom

Absent:

Mentioned:

========================================

  • Meeting Opened at: 6.23pm
  • Meeting Closed at: 8.02pm

Confirmation of minutes from 2019-01-02

  • Minutes Confirmed

Committee Reports

President's Report

  • Parts for 10G stuff arrived, plz reimburse me
    • Free replacement for blown up card.
  • Wheel meeting is scheduled for Monday 28th January 6:30pm
    • Apologies to the regular Monday night people for disturbing the routine :P
  • Submitted O-day stall application
    • Need to add a few extra details later, remind me to email events@guild
  • Bought some refill plastic label thingies for the label maker
  • Got a sample of pinboard from Bunnings
  • Submitted a mailbox application
    • [042] Motions to reimburse Felix for $45.10 for Pinboard
    • [LCY] Seconds
    • Motion Passes 6-0-1 (for:against:abstaining)

Vice President's Report

  • Apologies

Secretary's Report

  • Sending email about suns - potential buyer interested
  • Looking into shirts - A number of options
    • Uni Print
    • Redwood Press
    • SOC T-shirt Order
  • Committee informally approves of up to $30 spend per shirt

Treasurer's Report

Accounts: Cheque: $4432.11 Guild: $3371.09 Mastercard: $61.27

  • Paper Towels, Printer Filament
  • [CFE] Motions to reimburse [LCY] $26.42 for coke and paper towels (2 different reciepts)
  • [MTP] Seconds
  • 6-0-1

Ask whether Ed team, Soc team, Secretary or OCMs want to make a report

Fresher Rep's Report

  • [GIR]: Nothing to Report

OCM Reports

  • [MTP]: Plans are taking shape on Charity-Vigil
  • Rack has been wrestled into closet/wall.
    • [MPT] I'd give it two 9s
    • [CHB] How Many Zeros?
  • Acting as librarian/common room caretaker
  • [LCY]: How many pages of stickers do we need? - 3 Pages of Stickers Reccomended
  • [DIE] Enters 6.59pm says he will probably say something stupid
  • [CHB]: E-Waste Skips - starts next monday - will be there for almost 3 weeks

Machine Technical Reports

Servers

  • loveday and motsugo now have has 10G installed & configured
    • The 10G card in loveday may already be overheating has overheated

Network

  • 10g is down

Desktops

  • [MTP] f** it*
  • [CHB] and [MTP] Fixed the config for chubsucker

Misc.

New equipment

  • 2 dual port SFP+ cards (HP NC523SFP) and 4 SFP+ 10GBASE-SR 850nm transceivers
  • print bed stickers for 3d printer.

Drinks and Snacks

  • [LCY] got some stuff, need to reimburse

External Entities

Mail

  • [FVP] Has checked mail
  • [042] needs to up his game

Guild/SOC

  • SOC meeting on Wednesday 6th February 5:30pm
  • Tenancy is happy with our after hours access form, so the key issue is fixed.
  • [CFE] and [042] Are happy to come to SOC meeting. [042] and [FVP] may come to Tenancy meeting next week.

Other Entities

  • Deloitte: sponsorship opportunities
    • Would need to provide a 2019 prospectus by 14th January with a whole load of info, see email to committee@
  • [MTP] wants to forward email about a GPU hackathon.

Events

Busybee - 2019-01-19

  • Apologies from: [MPT], [BJS], [GIR], [THA], [042]
  • (https://www.ucc.asn.au/events/busybee2019.html) echo "Enter the subset of door member TLAs to get the remaining ones, then press Ctrl-D:"; TLAS=$(cat); dispense acct | grep ',door' | grep -v www-data | cut -d: -f1 | while read x; do TLA=$(tla $x | grep TLA: | cut -c 7-9); if ! [[ ${TLAS^^} == *"$TLA"* ]]; then echo "$TLA"; fi; done | parallel tla | grep Login: | cut -c 8-

Uncharity Vigil - [CHB], [MPT]

  • Can we provide a float and use our Westpac to pay for pizza run?
  • We have some money in the safe for a float
  • Yes we pay for pizza run.
  • Organisation is going smoothly.
  • We are confirmed running: Vive, pizza run.
  • [MTP]: Wants to run at least one LAN.
  • [CHB]: Looking for controllers - 4 needed.

O-Day

  • Stall layout: 6x3m using our marquee.
    • Ordering 2 empty 3x3 spots next to eachother.
  • Half for the vive.
  • Pot plants.
  • Tarpoulins - we have tarps.
  • [MPT] is bringing a car to help move stuff for setup / packup.
  • Bring in tablets for sign up sheets.

Action Items from 2019-01-02

  • [FVP] Roster and organise for O-Day

    • Going Smooth

  • [FVP] Schedule tech talks

    • Ongoing

  • [FVP] Look into movie nights with UniSFA

    • Not a pressing issue

  • [FVP] Decide which USB-C hubs to buy

    • Going

  • [FVP] 3D printer workshops.

    • [LDT] is interested

  • [MPT] To annoy people until they do things for Uncharity Vigil.

    • Done

  • [MPT] Schedule tech talks

    • Learn to linux/how to UCC
    • Find [GOZ] and his lesson plans

  • [MPT] Organise UCC logo stickers

    • Ongoing

  • [CHB] Fresher guide

    • Ongoing - Will be A5

  • [CHB] Write quiz night handover

    • Ongoing

  • [LCY] Post door poster to discord.

    • Ongoing

  • [LCY] Write email to Jack Spagnuolo about clubroom renovation

    • Ongoing

  • [LCY] Organise production of membership stickers

    • Ongoing - Going well

  • [CHB][THA][LCY] Write new group application guidelines

    • Ongoing

  • [042] Deal with Suns

    • Ongoing

  • [042] Organise T-shirts & logo designs

    • Ongoing - doing gg

  • [CFE] Decide which benchtop power supply to buy

    • Ongoing - Found one for himself though

  • [COMMITTEE] Deal with door

    • Ongoing

General Business

  • [042] Indoor plants
    • Aerate clubroom, use natural light, O-day decoration
  • Some people have responded to the busybee reminders saying they have no reason to be on door any more;
    • [GOZ], [TFD]
    • [FVP] Motions to remove [GOZ],[TFD] from door
    • [CFE] Seconds
    • Motion Passes, absolute Majority 7-0-0 (7/8 as [THA] is away. Absolute majority.)

  • [FVP] Do we give discounted student memberships to any students or only UWA students?

    • Student price is for all students at any "secondary or tertiary institution"
    • All students
    • [DIE] Makes "dumb" comment

  • [GIR] [CHB] [FVP] Club Room Arrangement

    • Ongoing Meeting closed at 8.02pm

Current Action Items

  • [Committee] Pinboards/Items on wall. Figure out policy to keep walls clean and clear.
  • [MTP] [042] VR Sign for O-day Vive
  • [042] Will get plant poster
  • [GIR] Will research pot plants
  • [FVP] Roster and organise for O-Day
  • [FVP] Schedule tech talks
  • [FVP] Look into movie nights with UniSFA
  • [FVP] Decide which USB-C hubs to buy
  • [FVP] 3D printer workshops.
  • [MPT] To annoy people until they do things for Uncharity Vigil.
  • [MPT] Schedule tech talks
  • [MPT] Organise UCC logo stickers
  • [CHB] Fresher guide
  • [CHB] Write quiz night handover
  • [LCY] Post door poster to discord.
  • [LCY] Write email to Jack Spagnuolo about clubroom renovation
  • [LCY] Organise production of membership stickers
  • [CHB][THA][LCY] Write new group application guidelines
  • [042] Deal with Suns
  • [042] Organise T-shirts & logo designs
  • [CFE] Decide which benchtop power supply to buy
  • [COMMITTEE] Deal with door

Minutes uploaded by [042] at 20:31 on 2019-01-16