UCC Committee Meeting Minutes 2019-01-16 ======================================== Attendance: =========== Present: -------- - [FVP] President: Felix - [042] Secretary: William - [CFE] Treasurer: Zack - [LCY] OCM: C.Y. - [CHB] OCM: Alden - [MTP] OCM: James - [GIR] Fresher Rep: Ciara Late: ----- Apologies: ---------- - [THA] VP: Tom Absent: ------- Mentioned: ---------- ======================================== - Meeting Opened at: 6.23pm - Meeting Closed at: 8.02pm -------------------------------------------------------------------------------- ## Confirmation of minutes from 2019-01-02 - Minutes Confirmed Committee Reports ================= ## President's Report - Parts for 10G stuff arrived, plz reimburse me - Free replacement for blown up card. - Wheel meeting is scheduled for Monday 28th January 6:30pm - Apologies to the regular Monday night people for disturbing the routine :P - Submitted O-day stall application - Need to add a few extra details later, remind me to email events@guild - Bought some refill plastic label thingies for the label maker - Got a sample of pinboard from Bunnings - Submitted a mailbox application - [042] Motions to reimburse Felix for $45.10 for Pinboard - [LCY] Seconds - Motion Passes 6-0-1 (for:against:abstaining) ## Vice President's Report - Apologies ## Secretary's Report - Sending email about suns - potential buyer interested - Looking into shirts - A number of options - Uni Print - Redwood Press - SOC T-shirt Order - Committee informally approves of up to $30 spend per shirt ## Treasurer's Report Accounts: Cheque: $4432.11 Guild: $3371.09 Mastercard: $61.27 - Paper Towels, Printer Filament - [CFE] Motions to reimburse [LCY] $26.42 for coke and paper towels (2 different reciepts) - [MTP] Seconds - 6-0-1 *Ask whether Ed team, Soc team, Secretary or OCMs want to make a report* ## Fresher Rep's Report - [GIR]: Nothing to Report ## OCM Reports - [MTP]: Plans are taking shape on Charity-Vigil - Rack has been wrestled into closet/wall. - **[MPT] I'd give it two 9s** - **[CHB] How Many Zeros?** - Acting as librarian/common room caretaker - [LCY]: How many pages of stickers do we need? - 3 Pages of Stickers Reccomended - [DIE] Enters 6.59pm **says he will probably say something stupid** - [CHB]: E-Waste Skips - starts next monday - will be there for almost 3 weeks -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - loveday and motsugo now have **has** 10G installed & configured - The 10G card in loveday may already be overheating **has overheated** ## Network - 10g is down ## Desktops - **[MTP] f******** ***** it** - [CHB] and [MTP] Fixed the config for chubsucker ## Misc. -------------------------------------------------------------------------------- New equipment ============= - 2 dual port SFP+ cards (HP NC523SFP) and 4 SFP+ 10GBASE-SR 850nm transceivers - See the [email to tech@](https://lists.ucc.gu.uwa.edu.au/pipermail/tech/2019-January/005063.html) - print bed stickers for 3d printer. Drinks and Snacks ================= - [LCY] got some stuff, need to reimburse -------------------------------------------------------------------------------- External Entities ================= ## Mail - [FVP] Has checked mail - **[042] needs to up his game** ## Guild/SOC - SOC meeting on Wednesday 6th February 5:30pm - Tenancy is happy with our after hours access form, so the key issue is fixed. - [CFE] and [042] Are happy to come to SOC meeting. [042] and [FVP] may come to Tenancy meeting next week. ## Other Entities - Deloitte: sponsorship opportunities - Would need to provide a 2019 prospectus by 14th January with a whole load of info, see email to committee@ - [MTP] wants to forward email about a GPU hackathon. Events ====== ## Busybee - 2019-01-19 - Apologies from: [MPT], [BJS], [GIR], [THA], [042] - (https://www.ucc.asn.au/events/busybee2019.html) ``` echo "Enter the subset of door member TLAs to get the remaining ones, then press Ctrl-D:"; TLAS=$(cat); dispense acct | grep ',door' | grep -v www-data | cut -d: -f1 | while read x; do TLA=$(tla $x | grep TLA: | cut -c 7-9); if ! [[ ${TLAS^^} == *"$TLA"* ]]; then echo "$TLA"; fi; done | parallel tla | grep Login: | cut -c 8- ``` ## Uncharity Vigil - [CHB], [MPT] - Can we provide a float and use our Westpac to pay for pizza run? - We have some money in the safe for a float - Yes we pay for pizza run. - Organisation is going smoothly. - We are confirmed running: Vive, pizza run. - [MTP]: Wants to run at least one LAN. - [CHB]: Looking for controllers - 4 needed. ## O-Day - Stall layout: 6x3m using our marquee. - Ordering 2 empty 3x3 spots next to eachother. - Half for the vive. - Pot plants. - Tarpoulins - we have tarps. - [MPT] is bringing a car to help move stuff for setup / packup. - Bring in tablets for sign up sheets. -------------------------------------------------------------------------------- Action Items from 2019-01-02 ============================ - [FVP] Roster and organise for O-Day - Going Smooth - [FVP] Schedule tech talks - Ongoing - [FVP] Look into movie nights with UniSFA - Not a pressing issue - [FVP] Decide which USB-C hubs to buy - Going - [FVP] 3D printer workshops. - [LDT] is interested - [MPT] To annoy people until they do things for Uncharity Vigil. - Done - [MPT] Schedule tech talks - Learn to linux/how to UCC - Find [GOZ] and his lesson plans - [MPT] Organise UCC logo stickers - Ongoing - [CHB] Fresher guide - Ongoing - Will be A5 - [CHB] Write quiz night handover - Ongoing - [LCY] Post door poster to discord. - Ongoing - [LCY] Write email to Jack Spagnuolo about clubroom renovation - Ongoing - [LCY] Organise production of membership stickers - Ongoing - Going well - [CHB][THA][LCY] Write new group application guidelines - Ongoing - [042] Deal with Suns - Ongoing - [042] Organise T-shirts & logo designs - Ongoing - doing gg - [CFE] Decide which benchtop power supply to buy - Ongoing - **Found one for himself though** - [COMMITTEE] Deal with door - Ongoing -------------------------------------------------------------------------------- General Business ================ - [042] Indoor plants - Aerate clubroom, use natural light, O-day decoration - Some people have responded to the busybee reminders saying they have no reason to be on door any more; - [GOZ], [TFD] - [FVP] Motions to remove [GOZ],[TFD] from door - [CFE] Seconds - Motion Passes, absolute Majority 7-0-0 (7/8 as [THA] is away. Absolute majority.) - [FVP] Do we give discounted student memberships to any students or only UWA students? - Student price is for all students at any "secondary or tertiary institution" - All students - **[DIE] Makes "dumb" comment** - [GIR] [CHB] [FVP] Club Room Arrangement - Ongoing Meeting closed at 8.02pm Current Action Items ==================== - [Committee] Pinboards/Items on wall. Figure out policy to keep walls clean and clear. - [MTP] [042] VR Sign for O-day Vive - [042] Will get plant poster - [GIR] Will research pot plants - [FVP] Roster and organise for O-Day - [FVP] Schedule tech talks - [FVP] Look into movie nights with UniSFA - [FVP] Decide which USB-C hubs to buy - [FVP] 3D printer workshops. - [MPT] To annoy people until they do things for Uncharity Vigil. - [MPT] Schedule tech talks - [MPT] Organise UCC logo stickers - [CHB] Fresher guide - [CHB] Write quiz night handover - [LCY] Post door poster to discord. - [LCY] Write email to Jack Spagnuolo about clubroom renovation - [LCY] Organise production of membership stickers - [CHB][THA][LCY] Write new group application guidelines - [042] Deal with Suns - [042] Organise T-shirts & logo designs - [CFE] Decide which benchtop power supply to buy - [COMMITTEE] Deal with door -------------------------------------------------------------------------------- *Minutes uploaded by [042] at 20:31 on 2019-01-16*