UCC Committee Meeting Minutes 2018-09-05

Attendance:

Present:

  • [JWB] William Chesnutt [Vice President]
  • [CFE] Zack Wong [Treasurer]
  • [FVP] Felix von Perger [Secretary]
  • [GIR] Caira Bayman [Fresher Rep]
  • [CHB] Alden Bong [OCM]
  • [THA] Tom Hill Almeida [OCM]

Late:

  • [LCY] Chien Yi Lo [OCM]

Apologies:

  • [GOZ] Andrew Gozzard [President]

Mentioned:

  • [*OX], [strax], [PJA], [osterguard]

Meeting opened at 13.14

Confirmation of minutes from 2018-08-29

  • OGM minutes have yet to be pushed, pending committee review

Committee Reports

President's Report

  • Not here.

Vice President's Report

  • Still continue to be disappointed in clubs that get affiliated, incredibly disappointing.
    • Very little has changed since yesterday.
    • [LCY] arrives 13:15.

Secretary's Report

  • Did snack run with [strax], snack machine is now full.
  • Sent an email to new door members, added to mailing list.
  • Bought a square reader and did some experiments
    • The app becomes extremely fussy about security shenanigans when you process actual card transactions, but it works fine and is pretty cool when tested with an iPhone.
    • In other words, using any custom Android device would be totally impractical, we have to use a phone or tablet running stock Android/iOS
    • Suggested device is Nokia 3.1 phone (Android 8) for under $250 or older version for a little cheaper.
    • TODO: [FVP] Send Square stuff to tech.
  • Got a reply from the Tav, it is already booked on Oct 5th, need to find another venue
  • Sent emails about tech talks
    • [*OX] can do one about "Contributing to Open Source", sounds pretty cool
      • Suggested dates Tuesday 18/07/2018 or Thursday 20/07/2018, late afternoon to early evening
  • Made a rudimentary handover checklist at http://wiki.ucc.asn.au/HowToCommittee/#Handover

Treasurer's Report

  • Money is the same as yesterday.
  • Accounts:
    • Guild: $2970.26
    • Mastercard: $81.23
    • Cheque: $4266.58

Fresher Rep's Report

  • Sent in a door application, 5 seconds ago!

OCM Reports

  • [CHB] thought about events, see events.
  • [LCY] has no report.
  • [THA] got elected.
    • Put coke zero into the machine.

Machine Technical Reports

Servers

  • Serving.
  • New domain controller samurai is functional.

Network

  • Net works.

Desktops

  • Porcupine has been built, operating system needs to be installed.
  • Napoli has been squeezed onto the desk next to Pinball.

New equipment

  • We have a new OCM.

Drinks and Snacks

  • Somewhat functional 3D printer

External Entities

Mail

  • No mail.

Guild/SOC

  • Nothing.
  • TODO: [LCY] Send email & make facebook event for busybee on 29th September, starting at 11am.

Other Affairs

  • No news from Electrolux.
  • Email about graduate opportunities.

Events

Movie nights

  • Finn Murphy from UniSFA is their movie night representative.
  • [LCY] has attempted to contact them, yet to receive further info.

Vive Nights

  • Not happening tonight, nobody available to run it.

Charity Vigil

  • First weekend of midterm break, 22-23 September
  • TODO: [JWB] Send email & make facebook event for Charity Vigil.
  • UCC volunteers needed to run things on the day.
    • [FVP] can come.

Cameron Hall-oween

  • Need to plan the next meeting, no further news.

Relay for Life

  • Still need to make an event / email etc.

44th Anniversary Dinner (2018-10-05)

  • Tav is booked Friday 5th October.
    • Find out when the Tav is available during October to find an alternative date.
    • If Tav not available then try Hackett Cafe.

Build-A-3D-Printer

  • [GOZ] isn't here.

How to UCC

  • [CHB] Remind me, or anyone else interested, to run a How to UCC event.
    • I don't have time to organise this week.
      • Intended to be a tutorial style event using practical applications to teach our members how to read man pages and use the wiki.
      • Possibly 1 free drink or some similar prize for attendees, provided they work out how to dispense it.
      • Likely covers same content as Learn2Linux.
      • Should run this every semester.
    • [JWB] Too late to run it this semester.

Study Events for all CITS units

  • Starting at 5, going until late.
  • In the Loft.
  • After study break before assignments are due.
    • CITS1402 assignment due week 10.

Tech talks

  • [*OX] can do one about "Contributing to Open Source"
    • Tuesday 18/07/2018 or Thursday 20/07/2018, late afternoon to early evening

Action Items from 2018-08-29

[GOZ]

  • Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
    • Ask Camp Lesch to install some eyelets.
  • Coordinate 3D printer event.

[JWB]

  • Finalise updated door regulations - done
  • Make a Facebook event for Charity Vigil - not done.

[CFE]

  • Implement committee handover documentation archive - not done.
  • Finish inventorying and make spec cards for machines - not done.
    • [JWB] That's been an action item since the beginning of the year, can [THA] do it?
    • TODO: [THA] Finish inventorying and make spec cards for machines.
  • Write camp network documentation - in progress.

[CHB]

  • Facilitate discussions about machine room renovations.

[FVP]

  • Follow up with Tav about bookings and catering for Anniversary Dinner.
  • Organise tech talk with [OX] - *in progress.
    • See events.
  • Add [THA] and [PJA] to door - done.

[GIR]

  • Coordinate with [JWB] about running CITS first year unit study sessions - in progress.
  • Make a poster for Anniversary Dinner - not done.
    • Don't really have time.

[LCY]

  • Make Facebook event for Relay for Life - not done.
  • Make graphics for Cerberus (4:3) and Facebook for Relay for Life - not done.

General Business

  • Door applications
    • [osterguard] Jade Howett
    • [GIR] Caira Bayman
    • Both applications were submitted less than 48 hours ago and so will be delayed until next week.
  • All policies must be reviewed by next week.

Meeting closed at 14:04.

Current Action Items

[GOZ]

  • Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
    • Ask Camp Lesch to install some eyelets.
  • Coordinate 3D printer event.

[JWB]

  • Send email & make facebook event for Charity Vigil.

[CFE]

  • Implement committee handover documentation archive.
  • Continue writing camp network documentation.

[FVP]

  • Follow up with Tav about bookings and catering for Anniversary Dinner.
  • Organise tech talk with [*OX].
  • Send email about Square proposal to tech@.

[GIR]

  • Coordinate with [JWB] about running CITS first year unit study sessions - in progress.
  • Make a poster for Anniversary Dinner.

[LCY]

  • Make Facebook event for Relay for Life.
  • Make graphics for Cerberus (4:3) and Facebook for Relay for Life.
  • Send email & make facebook event for busybee on 29th September, starting at 11am.

[CHB]

  • Facilitate discussions about machine room renovations.

[THA]

  • Finish inventorying and make spec cards for machines.

Minutes uploaded by [FVP] at 22:15 on 2018-09-06