UCC Committee Meeting Minutes 2018-07-17

Attendance:

Present:

  • [GOZ] Andrew Gozzard [President]
  • [JWB] William Chesnutt [Vice President]
  • [CFE] Zack Wong [Treasurer]
  • [LCY] Chien Yi Lo [OCM]

Late:

  • [CHB] Alden Bong [OCM]

Apologies:

  • [FVP] Felix von Perger [Secretary]
  • [GIR] Caira Bayman [Fresher Rep]
  • [KAT] C. C. 'Blake' [OCM]

Mentioned:

[DAA], [BOB], [LDT]

Meeting opened 10:20

Committee Reports

President's Report

  • ordered an 100GB ovo sim for $70 + $7 shipping for camp
  • presidents summit happened, was too sick to attend, but wa present via chat
    • significant upcoming events that were mentioned:
    • charity vigil
      • [GOZ] happy to be a club representative
    • halloween party
      • [FVP] and [GIR] to reprensent the club
    • relay for life

Vice President's Report

  • thought about door policy, proposed a few changes
    • added policy on short term doorings
    • changed cleanup policy to require that door members must attend at least 2 cleanups instead of requiring attendance at all cleanups -This could cause issues with insufficent attendance at cleanups and will need to be discussed more.
    • changed first question to "have you read the door policy?"
    • Account balance question now asks for the balance of 'justwilliambrown'
    • reworded line about welcoming visitors to the club
    • added a line about the presentability of door members
    • added a line saying 'committee should support the actions of door members'

Secretary's Report

  • Going to Kalgoorlie this week, have fun without me!
  • Made Facebook event for busybee & sent reminder email.
  • Not done food safety training... yet.

[CHB] arrives 10:32

Treasurer's Report

  • accounts:
    • guild: $2970.26
    • mastercard: $54.06
    • cheque: $5316.76

Fresher Rep's Report

  • absent

OCM Reports

  • nothing to report

Machine Technical Reports

Servers

  • new server monitoring/control system thanks to [DAA]

Network

  • net working

Desktops

  • SNAFU

External Entities

Mail

  • not checked

Guild/SOC

  • next soc meeting 15th Aug
  • cleanup this weekend

Other Entities

  • bookshelf

Events

Busybee 21/07/2018

  • UWA currently has e-waste bins on campus

Movie nights

  • movie nights are now running again on thursdays at 6:30

Vive Nights

  • will likely be running vive nights on tues/thurs

Sysadmin "Tech-talk" workshop

Camp

  • Will have [GOZ]'s vive to use at camp as well as the club vive
    • we have 2 qualified rsa's for camp
  • SIM has been purchased, see presidents report
  • should remind people that today is the last day to get cheap tickets
  • network night is tomorrow, [CFE], [JWB] and [GOZ] will be present
    • SIM is in the post, hopefully it will arrive by tomorrow
    • we still have [BOB]'s usb modem
    • the club currently doesn't have its own modem, we should by a new one
      • options are a usb modem for ~$40 or ~$200 for a standalone modem/router
  • [LCY] leaves the room
    • [GOZ] motions to budget $50 to buy a usb modem for camp
      • [JWB] seconds
      • passes unanimously
    • [GOZ] motions $220 to budget to buy a netgear lb2120 if required as a backup plan for camp
      • [CHB] seconds
      • passes unanimously
  • transport
    • [GOZ] can take 2 carloads of stuff to camp and food run
  • [LCY] returns 11:36

Reimbursments

  • [JWB] motion's to reimburse [GOZ] $84 for pizza at the previous cleanup
    • [CFE] seconds
    • passes with 4 for, 1 abstain
  • [CFE] motions to rimbuse [LCY] 2.89 for paper towels/tissues
    • [GOZ] seconds
    • passes with 4 for, 1 abstain

Action Items from 2018-07-10

[GOZ]

  • [GOZ] Make nice camp handbook.
    • not needed, not happening

[JWB]

  • [JWB] Investigate replacing locks.
    • need to inform tenancy

[CFE]

  • [CFE] Implement committee handover documentation archive.
    • in progress
  • [CFE] Chase up [LDT] and ask about Windows licenses.
    • not done

[FVP]

  • [FVP] Send more emails and make a Facebook event for busybee.
    • done
  • [FVP] Do Food Safety Training.
  • [FVP] Update the Camp wiki page.
  • [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - deferred.

[KAT]

  • [KAT] and [CFE]: Print cards for machine specs and clubroom rules.
    • not done

[LCY]

  • [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft.
    • not done

Others

  • [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
    • ongoing
  • [JWB], [LCY] and [CHB]: Continue discussing door policy reviews.
    • ongoing
  • Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].
    • ongoing

General Business

  • no general business

Meeting closed 11:43

Current Action Items

[GOZ]

  • [GOZ] to buy a modem for camp

[JWB]

  • [JWB] Investigate replacing locks.
    • need to inform tenancy

[CFE]

  • [CFE] Implement committee handover documentation archive.
  • [CFE] Chase up [LDT] and ask about Windows licenses.

[FVP]

  • [FVP] Do Food Safety Training.
  • [FVP] Update the Camp wiki page.
  • [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - deferred.

[KAT]

  • [KAT] and [CFE]: Print cards for machine specs and clubroom rules.

[LCY]

  • [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft.

Others

  • [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
  • [JWB], [LCY] and [CHB]: Continue discussing door policy reviews.
  • Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].

Minutes uploaded by [FVP] at 09:26 on 2018-07-20