UCC Committee Meeting Minutes 2018-07-03
Attendance:
Present:
- [JWB] William Chesnutt [Vice President]
- [CFE] Zack Wong [Treasurer]
- [FVP] Felix von Perger [Secretary]
- [GIR] Caira Bayman [Fresher Rep]
- [LCY] Chien Yi Lo [OCM]
Late:
- [KAT] C. C. 'Blake' [OCM]
Apologies:
- [GOZ] Andrew Gozzard [President]
- [CHB] Alden Bong [OCM]
Mentioned:
[LDT], [THA], [NTU]
Meeting opened at 10:17:22
Confirmation of minutes from 2018-06-26
- Door policy does explicitly state:
All Door members are expected to read their UCC email regularly. This is your official point of contact with the committee.
Committee Reports
President's Report
- Absent.
Vice President's Report
- Put the door policy into LaTex so it doesn't look like s***.
- Started tweaking it.
- Continued thinking about door policy.
- We need to get some coke zero.
- Done food safety training.
Secretary's Report
- Sent emails about various things.
- Lost my bag on a bike ride on Thursday (28/07/2018), including wallet which contained UCC clubroom key.
- Hopefully someone sends it to police lost property.
- [KAT] arrives at 10:21:57.
- [JWB] We may need to replace the locks - someone should look into doing this.
- TODO: [JWB] to investigate replacing locks.
- Went on Unigames camp, it was fun.
Treasurer's Report
- Accounts:
- Cheque: $5543.48
- Mastercard: $30.62
- Guild: $1,753.65
- Made a samba share for
/home/other/committee/
so it should be easier to access!- Will put documentation on the wiki sometime.
- Our revenue fluctuates quite a bit, but our expenses are roughly $11k per annum.
- If we aim for $11k spending this year we should make a profit.
Fresher Rep's Report
- Did food safety training.
- Did RSA training, need to work at a bar for a week as well.
- [JWB] Do you really have to do that?
- I'm here, not dead, finally.
OCM Reports
- [CHB] is absent.
[KAT]
- Spied on Unigames
- There were issues with the food on camp, resulting in a lot of people being cranky all the time.
- Problems with portioning mostly.
[LCY]
- I relieved the club of much of its tuna.
Machine Technical Reports
Servers
- AD broke. Multiple times.
- [CFE] had to fix it late one Monday night, rejoined
motsugo
to the domain. - [FVP] migrated
samson
around and that broken NFS mounts - needs special config to allow it with apparmour.
- [CFE] had to fix it late one Monday night, rejoined
- Proxmox has been updated.
Network
- Net works.
Desktops
cobra
doesn't seem to have had any recurring issues this week.- Graphics card might be a bit loose.
porcupine
is FUBAR, definitely needs to be replaced.- [JWB] We should upgrade it for something around $1-1.5k,
- Graphics card in
porcupine
is most likely perfectly fine. - Hard disk has been tested and works.
- Suggested action:
- Replace
porcupine
withcobra
, but keep graphics card fromporcupine
. - Buy new machine to replace
cobra
on the desk. - [JWB] wants to reduce the number of Windows machines.
- Replace
- [CFE] Do we want to get new monitors?
- Smaller monitors on
christmas
andcatfish
should be replaced with something new. - Cheapest monitors at PLE are about $100-$200.
- [JWB] Motion to budget $400 to [CFE] to buy new monitors for
christmas
andcatfish
.- [FVP] seconds.
- Motion passes unanimously.
- Smaller monitors on
- [JWB] Motion to budget $1500 to purchase a new desktop computer.
- [KAT] seconds.
- Motion passes unanimously.
New equipment
- The SATA to USB dock has arrived.
- [FVP] bought a bunch of stuff:
- Long nose locking pliers ($12.98), adjustable wrench ($4.40), hand soap ($5.98), storage containers * 6 ($7.98 each): $71.24 total.
- [CFE] Motion to reimburse [FVP] $71.24 for crates and tool cupboard equipment.
- [LCY] seconds.
- Motion passes: 4 in favour, 2 abstain.
- Uniprint expenses for printing posters: $12.47
- [CFE] Motion to reimburse [FVP] $12.47 for camp posters.
- [JWB] seconds.
- Motion passes: 4 in favour, 2 abstain.
Drinks and Snacks
- We have no nullcoke.
- [KAT] and [JWB] will do a drinks run afterwards.
- [JWB] Motion to budget [CFE] $200 to go on a vending machines run.
- [FVP] seconds.
- Motion passes unanimously.
External Entities
- Mail has not been checked. Oops.
Guild/SOC
- Semester 2 O-Week: Tuesday 24th July in the Refectory.
- Need to send expression of interest by 12th July.
- UWA Open Day: Sunday 12th August on Oak Lawn.
- Expression of interest by 5th July.
- $500 for best interactive stall, $250 Tav voucher for second place.
- TODO: [FVP] to send expression of interest for UWA Open Day.
- Bookshelf in hallway: Molon labe.
- [JWB] gives a history lesson to [FVP] about the origins of this expression.
Other Affairs
- Aircon people: nothing has happened since last week.
- Corsair H100L Watercooler (that needs to be warrantied sometime in the next month or so).
- [CFE] needs to find the receipt.
Events
[ROB] UCC Nostalgia Night - 07/07/2018
- Was the EMP submitted on time?
- [LCY] EMP has been submitted and things are going along.
- Loft will be booked for the event.
- [FVP] will be on Rottnest, so can't make it after all.
Movie nights
- We'll be screening "Social Network", Thursday 12th July.
Vive Nights
- [JWB] I want [CFE] and a fresher ([GIR]) to help out.
- Start dealing with it next week.
Sysadmin "Tech-talk" workshop
- Bring it up in Semester 2.
Camp
- [JWB] We need more posters, bigger than the ones for Unigames.
- [JWB] Motion to budget $10 to [FVP] to print more posters.
- [CFE] seconds.
- Motion passes unanimously.
- [JWB] Motion to budget $10 to [FVP] to print more posters.
- TODO: [CFE] Make sure google drive folder for camp is shared with rest of committee.
- TODO: [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
- [FVP] will update wiki page and then someone can reformat the content into a nice "Camp Handbook" type document.
- TODO: [GOZ] to make nice camp handbook.
- [GIR] Transport for camp - who has cars?
- [GIR] has a car with a reasonably sized boot, enough seats for 5 people total.
- [KAT] can take as much stuff as possible to fit into the car and one other person.
Tech/Cleaning Busybee 21/07/2018
- Do we need an EMP since it isn't the Tenancy busybee?!
- Send more emails and create Facebook event.
- TODO: [FVP] Send more emails and make a Facebook event for busybee.
Action Items from 2018-06-26
[JWB]
- [JWB] Do Food Safety Training - done.
[CFE]
- [CFE] Untangle financial records for 2016 - done.
- They're pretty much as good as they need to be.
- [CFE] Implement committee handover documentation archive - in progress.
- [CFE] Chase up [LDT] and ask about Windows licenses - not done.
[FVP]
- [FVP] Remove non-door members from dispense and mailing list - done.
- [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - deferred.
- [FVP] Update the Camp wiki page - not done.
- [FVP] Do Food Safety Training - not done.
- [FVP] Send emails to door and [TFM] - done.
- [FVP] Send camp reminder email to ucc-announce - done.
- [FVP] Upload updated camp consent form - done.
[KAT]
- [KAT] and [CFE]: Print cards for machine specs and clubroom rules - not done.
[LCY]
- [LCY] Write an EMP for Nostalgia Night (2018-07-07) and submit it - doing as of 12:02:32.
Others
- [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - in progress.
- Progress was actually made this week!
- Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].
General Business
- Removals from door
- Apologies from [THA] had been sent (late?) but [FVP] forgot about them.
- To clarify: Apologies from [THA] were in fact specifically for the Tech Busybee, not for the Tenancy Busybee.
- [JWB] Vote on who wants to re-add [THA] to door without reapplication:
- No votes in favour.
- [NTU] Correct 20180626 minutes "shenanigans" with respect to Juveniles and Licensed Premises.
- Something to discuss later if the license goes well.
Meeting closed at 12:13:20
Current Action Items
Food safety training can be found here.
[GOZ]
- [GOZ] Make nice camp handbook.
[JWB]
- [JWB] Investigate replacing locks.
[CFE]
- [CFE] Make sure google drive folder for camp is shared with rest of committee.
- [CFE] Implement committee handover documentation archive.
- [CFE] Chase up [LDT] and ask about Windows licenses.
[FVP]
- [FVP] Send expression of interest for UWA Open Day.
- [FVP] Send more emails and make a Facebook event for busybee.
- [FVP] Do Food Safety Training.
- [FVP] Update the Camp wiki page.
- [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - deferred.
[KAT]
- [KAT] and [CFE]: Print cards for machine specs and clubroom rules.
[LCY]
- [LCY] Write an EMP for Nostalgia Night (2018-07-07) and submit it.
Others
- [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
- [JWB], [LCY] and [CHB]: Continue discussing door policy reviews.
- Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].
Minutes uploaded by [FVP] at 14:00 on 2018-07-03