UCC Committee Meeting Minutes 2018-01-18

Meeting opened at 16.04

Attendance:

Present:

  • [JWB] William Chesnutt [Vice President]
  • [CFE] Zack Wong [Treasurer]
  • [KAT] C. C. 'Blake' [OCM]
  • [CHB] Alden Bong [OCM]
  • [LCY] Chien Yi Lo [OCM]

Apologies:

  • [GOZ] Andrew Gozzard [President]
  • [FVP] Felix von Perger [Secretary]
  • [GIR] Caira Bayman [Fresher Rep]

Mentioned:

  • [CHS] Oscar Hermoso

Confirmation of minutes from previous meeting

  • [BOB] should have been in mentions list.

Committee Reports

President's Report

  • The President is absent.

Vice President's Report

  • Have thought about door policy

Secretary's Report

  • Absent, preparing for birthday party.

Treasurer's Report

  • Got my club debit card
  • Finally gained access to guild netsuite
  • O'Day grants came in, we got $327.94
  • Accounts:
    • Cheque: $6234.57
    • Mastercard: $49.87
    • Guild: $1753.65

Fresher Rep's Report

  • The Fresher Representative is absent

OCM Reports

  • [KAT] Informed security about Easter LAN
  • Door policy was thought about

Machine Technical Reports

Servers

  • They were fixed

Network

  • Works
  • Wifi still dodgy

Desktops

  • Cinnamon not as sweet on Pinball
  • Porcupine is being spiky
  • Gamers using too much space
  • Basically snafu

New equipment

  • None

Drinks and Snacks

  • Ginger beer

External Affairs

Mail

  • Checked, nothing

Guild/SOC

  • Student Leadership Training, [CFE] shows competence in paperwork
    • Generally adhere to the law
    • 8 Hours per day for 2 Days

Other Entities

  • No news

Events

Easter LAN

  • [JWB] Unable to attend
  • [CFE] It would be nice to sleep
  • [JWB] Good to have one person to supervise and someone else who has slept to pack up
  • [CFE] To handle setup and cleanup
  • [LCY] To supervise
  • Pizza Run
    • [KAT] to do Pizza Run
    • [CFE] to handle payments, we wish him luck

[REDACTED]

  • We no longer have to refer to [REDACTED] as [REDACTED]
  • Poll to decide the date does not constitute advertising
  • [CFE] happy to run a wet [REDACTED]
  • [KAT] on food safety: Keep hot stuff hot, keep cold stuff cold

Project Night

  • Went exactly as expected
  • The two gamers at last Monday's project night seem nice and polite
  • [LCY] I don't see the benefit of banning gaming
  • [JWB] Gaming disrupts the atmosphere of project-ing
  • [KAT] 3 hours from 6:30 to 9:30 seems like a small and understandable enough window
  • [KAT] Members may see the ban as a restriction on their membership to access club resources
  • [CFE] A trial of 3 project nights for banning gaming would give us good information on how the atmosphere would change and the extent of the backlash
  • [JWB] Motions that we restrict playing computer games in the clubroom between 19:00 and 22:00 on Mondays for a trial basis of 3 weeks beginning on the 16th of April and ending on the 30th of April
    • [LCY] seconds
    • Motion passes unanimously

Heartstone Tournament

  • [LCY] wants to run a hearthstone tournament
  • [LCY] historical events were granted $26/27AUD as a first place prize
  • [JWB] Easier to justify if we can make the money back in drink sales
  • [CFE] How long do tournaments last?
    • [LCY] About 6 hours
    • [LCY] About 15 people attend the event
    • [LCY] Tend to be new people
  • [LCY] motions to budget $50AUD to run a heartstone tournament
    • Passes unanimously

Action Items

  • [CFE] will contact [AJT] or meet him in person regarding missing financial reports - ondoing
  • [GOZ] to book redacted and pay deposit if necessary - N/A
  • [KAT] and [CFE] to coordinate printing cards for machine specs and general clubroom rules - ongoing
  • [CFE] to add people to committee role on Discord. - mostly done (see below)
  • [FVP] to make official to-buy list for members - N/A
  • [GOZ] to buy an air conditioning unit. - ongoing
  • [FVP] to make informational tape to show where things should be placed. - ongoing
    • Also will make signs to state purpose of project bench. - done
  • [LCY], [JWB] and [CHB] shall discuss door policy reviews. - ongoing
  • [JWB] to hunt down someone to be the designated learning facilitator during official Project Nights. - done
    • Found Oscar [CHS]
  • [LCY] to investigate first-year unit study events; will talk to Elton [EAR] - not done

General Business

  • [LCY] requests funding for Hearthstone tournament, see events

Current Action Items

  • [CFE] will contact [AJT] or meet him in person regarding missing financial reports.
  • [GOZ] to book redacted and pay deposit if necessary.
  • [KAT] and [CFE] to coordinate printing cards for machine specs and general clubroom rules.
  • [CFE] to add [KAT] to committee role on Discord.
    • [KAT] to make a discord account
  • [FVP] to make official to-buy list for members
  • [GOZ] to buy an air conditioning unit.
  • [FVP] to make informational tape to show where things should be placed.
  • [LCY], [JWB] and [CHB] shall discuss door policy reviews.
  • [LCY] to investigate first-year unit study events; will talk to Elton [EAR]
  • Easter LAN
    • [CFE] To handle setup and cleanup
    • [LCY] To supervise
    • [KAT] to do Pizza Run
    • [CFE] to handle payments, we wish him luck

Meeting closed 17:10

Minutes uploaded by [FVP] at 23:15 on 2018-06-27